From Manual Searches to Real-Time Tracking: How Stillwater Medical Center Strengthens Operations and Loaner Management with CensiTrac
Stillwater Medical Center in Oklahoma has implemented CensiTrac, a surgical instrument and asset management solution from Censis Technologies, to modernize its sterile processing operations. Lead Central Sterile Technician Sydney McWaters and Certified Sterilization Technician Trey Sneed describe how location scanning and real-time tracking have replaced manual search processes. The system has strengthened loaner instrument management and helped the team adapt to operational changes with greater confidence.
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Key takeaways
CensiTrac's location scanning replaced time-consuming manual instrument searches at Stillwater Medical Center.
Real-time tracking has significantly improved loaner instrument management and accountability.
The sterile processing team gained confidence in adapting to workflow changes through better data visibility.
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At the Stillwater Medical Center in Oklahoma, Lead Central Sterile Technician Sydney McWaters and Certified Sterilization Technician Trey Sneed have experienced firsthand how CensiTrac, the surgical instrument and asset management solution from Censis, has transformed daily operations and helped their team adapt to change with confidence.
Recently, the department implemented location scanning through CensiTrac—a change that significantly improved turnaround times and made it easier to locate sets when they’re needed most. What was once a manual, time-consuming search has now become a quick lookup process, thanks to precise scan-to-location tracking.
In addition to scanning, the team has embraced CensiTrac’s loaner tray tracking and photo documentation features, allowing them to confirm instrument completeness and respond to discrepancies with clarity and confidence. This has proven especially useful when coordinating with external vendors or surgical teams.
Both McWaters and Sneed emphasize how approachable and responsive the Censis support team has been throughout their journey. As their department continues to evolve, CensiTrac remains a reliable, user-friendly foundation for improving accuracy, training, and efficiency.
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Censis
Surgical instrument management software for over 1,300 U.S. hospitals.
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