Overview

When a written description isn't enough to explain what you want changed, a screenshot with a visual annotation can make your feedback instantly clear. This article walks through a simple workflow for attaching images to your proofing room comments to give editors precise, visual direction.

Why This Matters

If you're pointing to a specific element on a busy screen, a graphic in the wrong spot, an unwanted person in frame, a transition you don't like, plain text can leave the editor guessing. Adding a screenshot that highlights exactly what you mean removes that ambiguity and gets you a more accurate revision the first time.

Method 1: Paste a Screenshot Directly into a Comment (Mac)

On PC, the screenshot shortcut is different, search online for the equivalent clipboard screenshot shortcut for your version of Windows.

Method 2: Annotate a Full-Screen Screenshot (Mac)

Use this method when there's a lot happening on screen and you want to circle or highlight multiple elements.

Best Practices

FAQs

Do I need special software to annotate screenshots?
No. On Mac, Preview is built in and works perfectly. On PC, the Paint app or Snipping Tool both work for adding simple annotations.

Can I paste images into comments on any browser?
Clipboard paste into the comment field works on most modern browsers. If it doesn't work, use the file attachment option instead.

Can I include multiple screenshots in one comment?
Yes, you can paste or attach multiple images to a single comment if you need to reference more than one element at the same timestamp.

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